HelpTime Introduction Animated Story

Check out our introduction animation below. At HelpTime we make it easier to coordinate volunteer activity with our online sign up sheets. Just Create-Communicate-Contribute.

GoAnimate.com: HelpTime Introduction by HelpTime

A quote

"May I never get too busy in my own affairs that I fail to respond to the needs of others with kindness and compassion." - Thomas Jefferson

Volunteer fact of the day

Volunteer fact – Did you know that 50% of all volunteers, are also employed with full time jobs  >>> interpretation, you are not to busy to find time to help.

HelpTime now sends reminders

HelpTime can now send email reminders to your volunteers.  The day before they are scheduled to help, your volunteers will receive a friendly email reminder email, just letting know only one more day until they are needed.

Volunteer fact of the day

Volunteer fact of the day – Did you know that 33% of volunteers, volunteer their time to a religious service or organization?

Volunteer fact of the day

Volunteer fact of the day – Did you know that 26% of volunteers, volunteer their time to a youth or educational service.

Coordinating a charity event

Coordinating a charity event – Let HelpTime make it easier for you and your volunteers. Create an event with the specific tasks (and times). Add your volunteers and HelpTime will send an email with a link to click on – volunteers select an open slot to volunteer. No duplication and no miscommunication

Have a spring cleaning day where you have volunteers signup to do the work

Have a spring cleaning day where you have volunteers signup to do the work – Let HelpTime make it easier for you and your volunteers. Create an event with the specific tasks (and times). Add your potential volunteers and HelpTime will send an email with a link to click on – volunteers select an open slot to volunteer. No Duplication and no miscommunication.

Volunteer fact of the day

Volunteer fact of the day – Did you know that 30% of volunteers, volunteer their time to more than one organization.

School PTA can use HelpTime for any group activity

School PTA can use HelpTime for any group activity. A book fair, holiday boutique, a school fair, fun run, spring cleaning/planting, you name it, if you depend on volunteers HelpTime makes it easier. Create the event and add the tasks you need help with. and HelpTime will send an email with a link to click on – volunteers select an open slot to volunteer. No duplication and no miscommunication.

Give it a try at http://www.helptime.com/

Volunteer fact of the day

Volunteer fact of the day – Did you know that an estimated 62 Million Americans volunteer their help through some organization each year.

HelpTime Quick Help Guide

How to change or set password:

After you are signed in, from the top of the screen, select the “Edit Profile” button. At the bottom of the Edit Profile screen you will find the Change Password option.

What if I forgot my password?

If you enter an incorrect password a box will appear to give you the option to reset your password. It will send you an email with a link that you must use to reset the password.

What is “My Dashboard”:

My Dashboard displays all of the events you are invited to volunteer for, and those that you have already signed up for. It displays the events you manage and lets you create new ones. It also allows you to create and manage distribution lists.

What are distribution lists:

Distribution lists allow you to create “groups” of people that you can include as participants to the events you are managing – this makes it easy to add many people in a single entry. You can share your distribution list by making any member an administrator of the list. Distribution lists are managed from your Dashboard.

How can I see what my volunteers will see?

From the communicate tab of your event you can click on the underlined event name to go directly to the volunteer sign up page.

How can I send emails to specific (or newly added) participants?

From the communicate tab you, select the notification emails “Change” just above the text box. From there you can select or de-select who will get the current email.

How can I include the volunteer sign up link on my web page or Facebook post?

From the communicate tab of your event, place your mouse over the underlined event name and “right click” to copy it to to your clipboard. Now go to your web page or Facebook post, and you can “right click” to paste the link there.

Note: Links posted this way do not include participant specific information that is included in email sent directly from the HelpTime site

How to create/maintain events, tasks, participants and communications:

From your dashboard click on an exiting event or select “New Event ...”- you will go directly to event summary

Event Summary - Fill in or maintain the following

Event Name – The name of your event

Event Description – Describe your event in detail, including the location and date.

Contacts – Who volunteers should contact for questions (name, phone, email)

The above information is shown on the volunteer sign up sheet

Date(s) – select every date that you will need volunteers to help with something

Organization – Enter the name of your organization (informational only)

--- Press SAVE then go to “Add Tasks” …

Add Tasks – Tasks are things you need volunteers to do or to supply

Press “Add Task” button to add each new task

Select the date for the task to be performed (and times if necessary)

Task Description – A short description of the task

More Info – This is additional information about the task that the volunteer can see

Copies – Each task is designed for one person, if you need multiple people for a task

change this value to create multiple tasks at once.

After tasks are created you can modify the details with the “Modify” choice on the right side

Add Participants – Participants are names of potential volunteers that can receive email invitations directly

from the site. Participants will receive an email with a link to the event that makes it very easy for them to sign up with just a click.

Add Participant – allows you to add one participant a a time

Add from distribution list – adds all names on the selected distribution list at once

Add from other event – Allows you to include all participants from another event at once

You can select any participant as an “administrator”. This gives them the ability to add tasks,

participants, and send communications for the event.

Communicate – HelpTime will send an email to your participants that includes a link to the sign up page.

You can also copy the sign up page link into your own email, web page or Facebook post to share it.

To send emails - fill in the text box with what you want the email to say and select “Preview”

When ready press “Send Message” and the emails will be sent out for you.

To use the sign up page link in your own email, web page or Facebook post

Place your mouse over the underlined event name and “right click” to copy it

In your own email, web page or Facebook post, you can “right click” to paste the link

Assignments – This allows you to assign your named participants to specific tasks.

Be sure to press Save at the bottom to save your changes

Note: Assignments will only show for people that are named in your participant list

HelpTime supports local youth sports organizations with registration day volunteers. If you have a registration day that uses volunteers to be successful, try HelpTime.

Sample volunteer sign up screen

Below is a sample of a volunteer sign up screen. 

You can see the actual screen and try it from this link

You can now add participants by first or last name (not just by email).

You can now add participants by first or last name (not just by email). By typing a volunteers first or last name you will see a list of people already in the system that you can invite just by clicking.  If the name is not there, just keep typing to add it.  This works on events and distribution lists.

Your HelpTime Dashboard

Did you know from your HelpTime “Dashboard” you can see all of the events you created, volunteering you have completed, and your upcoming volunteering? You can even create a new event from the Dashboard. - Did you also know HelpTime is free to use?